Personal Assistant (m/f/div) to support the Department Director (part-time 50 - 75%)

The Max Planck Institute of Immunobiology and Epigenetics (MPI-IE) in Freiburg, Germany is an interdisciplinary research institution that conducts basic research in two key areas of modern biology: Immunobiology and Epigenetics. Central questions address the molecular basis of cell type identities, as they are regulated during immune cell differentiation, metabolic response and epigenetic chromatin adaptation. We value and promote diversity, inclusion and equal opportunities, so we welcome applications from all backgrounds. We particularly welcome applications from severely disabled people. We would also like to increase the proportion of women in areas where they are underrepresented and therefore expressly encourage women to apply.

• Vertragsarten: Vollzeit,Teilzeit

Angebot

Located in a region that connects Germany, France and Switzerland, our institute offers an international research environment with outstanding infrastructure facilities and a positive working atmosphere that places a high value on work-life balance.

• Payment according to TVöD up to a maximum of E8/9a if the collectively agreed and personal requirements are fulfilled
• Social benefits in line with public service (VBL)
• Additional performance-related remuneration component
• Professional training and development opportunities
• Good public transport connections and subsidy for job ticket
• Challenging work in a modern working environment
• Mobile working at a location of your choice within Germany is possible up to a maximum of 40% of the regular weekly working hours in justified cases.
• There are shops within walking distance where you can buy food
• Welcome-Service
• Family-friendly offers (affiliated day care center at the institute, parent-child room, breastfeeding room)

Aufgaben

As a personal assistant, you will serve as the organizational hub of the “Chromatin Regulation” research department and ensure that everything runs smoothly. Your main responsibilities include:

• Office administration (scheduling, organizing meetings, file and document management)
• Travel management (planning and booking domestic and international business trips, as well as handling travel expense reimbursements)
• Ensuring that information is distributed on time and to the correct recipients
• Handling translations and all correspondence (in German and English; in French if needed)
• Preparing and distributing meeting minutes, as well as following up on actions as decided by the department director
• Assisting with the planning, organization, and execution of meetings, events, and seminars
• Welcoming and assisting department guests
• Professionally supporting employees during onboarding and offboarding
• Clarifying open questions from laboratory members with the scientific, technical, and administrative service units at the Institute, as well as with the relevant contacts in the General Administration in Munich

Profil

• Completed training as a foreign-language secretary or a comparable business degree
• Initial professional experience in the field is desirable
• Written and spoken fluency in German and English is essential
• Good skills in French are expected
• Advanced skills in using standard software packages, especially MS Office (Word, Excel, PowerPoint, Outlook) are required
• Good knowledge of graphic design programs is a plus
• Even with a changing and varied workload, you maintain a clear overview, manage multiple talks simultaneously, and set priorities
• You display strong diplomacy and loyalty, and focus on goals
• You are a team player, communicative, and bring a high degree of flexibility and initiative to the role

Über uns

Have we sparked your interest? Please apply with your complete application documents (letter of motivation, curriculum vitae, certificates) as well as information off your prefferd % working hours via our online application portal at www.ie-freiburg.mpg.de until 23th November 2026.